Prolecto Labs

Prolecto Labs' mission is to drive continuous innovation to solve NetSuite.

Our mission is to drive continuous innovation to solve NetSuite.

Prolecto Accelerator Templates are pre-built to solve tough NetSuite problems. Our consultants tailor them to fit your business - bridging gaps, streaming workflows, and enhancing system capabilities.

Prolecto Projects Task Coordinator

The Prolecto Project Task Coordinator consists of two major functions:

1. Projects: a Projects record concept that tracks Revenue, Job Costing and Capitalization projects. Automatically created in the background as you work with opportunities, estimates or sales orders. Projects can then be automatically linked to subsequent records.

 

2. Task Coordinator: The Project Task Coordinator is a special custom record designed to deem a transactional line as key coordination relative to status. For example, when a sales order has a drop purchase order, the copied sales order line on the purchase order line runs independently. But it effectively is the same line. Thus tracking is independent of the sales order and purchase order yet cross-referenced. Not only does it track line information, but at the header.


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Accelerator Templates are included as part of Prolecto client engagements and are not sold individually.

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Prolecto Projects Task Coordinator

What It Does

The Prolecto Project Task Coordinator has two primary purposes. Expanding the concept of project to allow for participation on any transaction types allows for project boundaries to expand and be measured holistically. Furthermore, line elements that are part of sales and purchase transactions can be properly referenced and managed independent of NetSuite native transactions, giving unprecedented control and update capability.

Why It Matters

Organizations with complex project tracking and fulfillment narratives need more control over their record management and reporting efforts.

Implementation Details

Led by practice: Operations

Other Data

Build ID 118

Accelerator Versions

Version: 20260604.RC

  • Added logic to skip updating the Opportunity record when Task Coordinators are disabled to prevent no-op errors.

Version: 20250828.RC

  • Addressed errors when populating the Source Transaction field caused by the Opportunity type.

Version: 20250530.RC

  • Refined logic to enqueue recalculations via batch operation to avoid running out of governance. Also, made some changes to improve project economics recalculation performance.

Version: 20250410.RC

  • Implemented fix to correctly handle situations where the project owner is a system user. NetSuite no longer allows setting the system user in entity fields. Thus, we detect this and revert to the default owner (app setting) if specified. Otherwise, the owner is blank.
  • Updated query for computing actuals and shipping revenue.
  • Adjusted non-legacy revenue project user event script to trigger any transaction (was previously limited to posting transactions which required deploying two scripts; with this change, a single script now suffices).
     

Version: 20240212.RC

  • Added support for queries as project economics data sources. Queries can be used to update project economics in real-time or on a schedule.
  • Added logic to stamp project records with the oldest associated transaction which is typically the transaction that led to the creation of the project.
  • Added an option to force background creation of PRI Project regardless of transaction line count.
  • Added an option to prevent locking sales order when project-related operations are happening in the background.
  • Fixed bugs related to legacy mode.

Version: 20231222.RC

  • Added a GL Impact sublist to the PRI Project record.
  • Added an app.setting to allow showing revenue actuals for legacy revenue projects even before project completion. With this setting off, revenue actuals will only be shown on completed projects.
     

Version: 20230228.RC

Major enhancement to produce an extensible project system solving for Revenue, Capitalization and Job Costing. 

  • Added support for defining client-specific project types/views. 
  • Added an app setting to allow making project fields read-only with the possibility of one-time configuration during creation.
  • Migrated app settings for legacy revenue project data sources to the new consolidated app setting for consistent specification. Also, added an app setting to allow reverting to the old way of specifying legacy revenue project data sources, if needed.

Version: 20221124.RC

Minor refinements.

Version: 20220923.RC

A significant enhancement to the Project concept.  We now distinguish the original projects as type Revenue.  However, we introduce two new projects concept called Job Costing and Capitalization.

Version: 20220704.RC

Refinements for work with queues and prior to major overhaul for Job Costing.

Version: 20211107.RC

Updated to reflect better queue management and app.settings.

Version: 20180314.RC

Enhancements for project tasks submission recalculations and refinements for project date / coordination date logic.

Version: 20180210.BETA

Enhancements for state machines between project tasks and projects.  Includes calculated amounts at project level for operational and financial performance.

Version: 20180107.RC

Enhancements for copy routines. Refinements for statuses and inline edit functions.

Version: 20170908.RC

Refinements to drive automated project shipping schedule driving off the Content Renderer Engine

Version: 20170829.RC

Refinements for copy sales order features depending on project situation.

Version: 20170821.RC

Additional production refinements.

Version: 20170811.RC

Refinements for implementation

Version: 20170623.RC

Initial release

All Accelerator Templates are available exclusively to the Prolecto client community.